Traveling by Air

Our contracted travel agencies can help you with both your University related and personal travels. (Fees apply.) Your reservation will contribute to our aggregate travel spend, allowing us to negotiate better discounts in the future.

For simple bookings you can use Georgetown Travel Online.

For complicated trips please work with one of our travel agents below (agent fees apply). Their office hours are Monday-Friday 8 a.m. to 5 p.m.

Note: You may use your frequent flyer membership number to collect miles even on university related travel. Make sure to input that information in the “My Profile” section prior to completing your booking on GTO or let the travel agent know before you finalize your booking.

Searching for the lowest fare

Airline Discounts

Booking through our travel agencies will allow you to take advantage of our discounted rates at Emirates Airlines, Delta, American Airlines, Southwest Airlines, Alaska Airlines, Frontier Airlines and US Airways. Our preferred airlines are flagged in GTO for easy recognition.

Using the Short's FindIt App

In addition to searching for your flights on GTO, you can utilize the Short’s FindIt App (available for Chrome and Firefox) to search any online search engine or airline portal. The app will search for more economical fares and will send more options to your Georgetown email address. You may then select the option you wish to book, and the app will take you to GTO for check-out.

If your department policy requires pre-trip approval, you can email your search results or your potential itinerary utilizing the “email my itinerary” option.

Please keep in mind that airfare prices change from day to day. Prices also increase the closer you get to your travel dates. It is advisable, whenever feasible, to book your flight at least 3 weeks in advance.

Other tips

Book your ticket at least 21 days in advance. Airlines increase ticket prices significantly as we get closer to the travel date. Try to avoid peak times of travel such as Monday mornings and Thursday afternoons when most business travelers are on the road. Airfare tends to be lower outside these windows.

Changes Or Cancellations

Changing your ticket

If you need to change a ticket, there are strict fees that are imposed by the airlines. These fees are applied when the ticket is changed. You may contact the airline to arrange for the change.

Canceling your ticket

You can cancel your ticket without any penalty or fees, by calling the airline directly within 24 hours of booking. Canceling your ticket after the 24-hour window will result in a penalty. When you cancel, you will receive a “credit” with the airline and your ticket becomes an “unused ticket,” which you can track on GTO and can apply towards another flight with the same airline in the future.

Missing your departure

If you think you will not be able to catch your plane on the day of your departure, you may call the airline within 2 hours prior to departure and they will give you a “credit” (panelty fees apply) which you may use for another flight. Your “credit” will show up on GTO as an “unused ticket” and you can apply that amount for a future flight with the same airline.

Fees

There are fees associated with booking your airfare and for making changes to your existing booking.