Undergraduate students traveling within the United States on programs arranged by a student organization officially sponsored through the Center for Student Engagement should be in contact with the Center for information about applicable policies and procedures.
Graduate students traveling within the United States for university-related purposes should be in contact with the department or center sponsoring the travel for information about applicable policies and procedures.
All students are encouraged to book their domestic air and rail travel through Georgetown Travel Online (GTO).
Undergraduate student groups traveling on university-related international travel are required to have a university approved group leader. Typically the group leader is a GU faculty or staff member. In order to become university approved, the group leader must complete a training program through the Office of Global Services and must receive authorization for their group travel with the university in order to be compliant with the university's International Travel Policy.
Graduate student groups traveling on university-related international travel should identify a group leader. Typically the group leader is the primary organizer of the travel. All leaders of graduate student groups traveling to a location with a U.S. State Department Travel Warning must receive travel authorization for their travel. All leaders of graduate student groups traveling to a location with no travel warning must complete the travel authorization process but will not require review/approval.
The Office of Global Services supports faculty and administrative offices taking undergraduate or graduate students on university-sponsored short term, non-credit programs abroad. All Georgetown group travel must be authorized by the university per the International Travel Policy.
The Office of Global Services can:
- Provide guidance on identifying and following applicable university policies, such as the university’s International Travel Policy and Infectious Diseases Policy.
- Assist in setting criteria for programs
- Give a sample application form that faculty can customize for each program
- Guide faculty through setting up on-site logistical matters (student lodging, meals, itinerary, transportation, classroom space)
- Give advice on negotiating a contract for use of facilities if working with an overseas institution or company
- Assist in purchasing Overseas Insurance coverage for faculty and students
- Advise about International SOS Coverage
- Create and collect mandatory forms from your students (assumption of risk, conditions of participation, health information form)
- Provide faculty training workshop and handbook along with country-specific information and regulations
- Advise on and attend student orientation
- Collect student roster, itinerary, emergency contact information for all students