Booking Hotels

Booking a hotel on GTO is advisable as Georgetown University are able to access negotiated rates.

When booking on GTO, you can search for a hotel solution based on a landmark or specific address that is most suitable for your business needs. While it is advisable to be budget conscious, please keep in mind as you choose your hotel any additional costs you would encounter while traveling between your hotel and your business function.

Form of payment

Booking your hotel via GTO or using one of our travel agencies will require either a Procard or GMS worktags (or personal credit card for student and leisure purposes) as form of payment for securing the booking. However, prepayment for hotel rooms is not possible.

Hotels have to charge a credit card issued under the name of the traveler, presented at the time of check-in. Please use a Procard or a personal credit card for this purpose.

Some hotels might allow you to pay on behalf of a guest or another traveler by filling out a credit card authorization form. As a part of this requirement as a proof of verification, they might ask you for a copy of your driver's license and a copy of your procard. Please do not send these documents to any supplier. 

Cancellations

Every hotel has its own specific cancellation policies, which are clearly stated on the reservation confirmation. Most allow for cancellation 48 hour prior to check-in. Please make sure you are aware of this policy. If you neglect to cancel your reservation according to the policy, the credit card (or Procard) will be billed for that night.

There are special “prepaid” and non-cancellable rates available on GTO and other search engines. These tend to be lower priced, however, please be mindful of these rates as these reservations cannot be canceled and refunded. The credit card provided will be charged at the time of booking.

Fees

There are no fees for booking a hotel on GTO. If using a travel agent, there are no fees if the hotel booking is a part of an airline reservation. However, there are fees that are applied for stand-alone hotel reservations.